EventPilot
Transforming event planning with intelligent automation
Overview
An all-in-one management suite designed for event planners to streamline client communications, bookings, and event timelines.
Challenge
Event planners struggled with fragmented tools - emails, spreadsheets, and manual coordination created bottlenecks, missed deadlines, and poor client experience.
No unified platform existed to manage the entire event lifecycle.
Solution
Built a comprehensive SaaS platform integrating client portals, automated scheduling, payment processing, and timeline management. Developed intuitive dashboards for real-time event tracking and client collaboration.
What we built
State of Play
What we inherited - and what we replaced it with.
Event planners struggled with fragmented tools - emails, spreadsheets,…
No unified platform existed to manage the entire event lifecycle
End-to-end Client Portal
Automated Scheduling & Reminders
Integrated Payment Processing
Real-time Event Timeline Management
Built for reliability, measured in outcomes
Real numbers from EventPilot - because commitments without metrics are just promises.
AWS-backed infrastructure with redundant failovers - zero business disruption.
Beta users reclaim an average of 15 hours per event previously spent on coordination.
Clients fully onboarded and approved in 48hrs vs an average of 6 days manually.
Stripe, Paystack, Google Calendar, Zoom, WhatsApp, Slack and more.
Measured from post-event surveys across all beta users in the first 12 months.
From blank canvas to a fully configured event ready to share with a client.
Everything you need,
nothing you don't
Every feature in EventPilot was built to solve a specific, real-world pain point. Here's how each one works in practice.
Your clients live inside the event, not your inbox
Give every client a branded portal with real-time visibility into where their event stands. No more "just checking in" emails.
- Branded portal showing live progress and milestones
- Document sharing, approvals, and e-signature collection
- Direct threaded messaging per event - searchable forever
- Client can approve or request changes without calling you
Every deadline managed automatically
Smart scheduling that knows your buffer times, vendor lead times, and client response windows. Reminders fire before things get missed.
- Automated reminder sequences to clients and vendors
- Buffer calculations based on event type and scale
- One-click calendar sync to Google Calendar and Outlook
- Visual gantt view of the entire event lifecycle
Get paid faster. Zero awkward chasing.
Automated invoicing, deposit collection, and balance reminders. Stripe and Paystack built in - clients pay online in seconds.
- Online payment via Stripe and Paystack - NGN, USD, GBP
- Automated deposit request and balance reminder sequences
- Instant receipts sent to client on every payment
- Payment history visible to both planner and client
The entire event on one living timeline
Every task, vendor, and milestone on a single real-time board. If one item slips, the whole plan adjusts automatically.
- Drag-and-drop task management with vendor assignments
- Client-visible milestone checkpoints for full transparency
- Cascade updates - shift a date, the rest follows
- Mobile-ready so updates happen from any venue
Start any event in under 2 minutes
Pre-built templates for every event type - weddings, corporate, product launches. Customise once, reuse forever.
- 20+ pre-built templates covering every major event type
- Custom template builder for your signature workflow
- One-click clone from any past successful event
- Team-shared library so best workflows become standards
Your whole team in sync, in real time
Assign tasks, leave notes, and mention teammates directly inside each event. No more "who is handling this?" moments.
- Role-based permissions for admins, planners, vendors, and clients
- In-context comments per task and milestone
- Real-time push notifications across web and mobile
- Full activity log for accountability and handoff
Up and running in three steps
No lengthy onboarding. No consultant required. Get full value from EventPilot from day one.
Create your event
Pick a template, set the date, and fill in client details. Your event workspace is live and ready to share in under 2 minutes.
Invite your client
Send one link. Your client lands in a branded portal - they see live progress, approve milestones, and pay online. No app download required.
Track, collect, deliver
EventPilot handles reminders, payment chasing, and status updates automatically. You focus entirely on making the event exceptional.
Create your event
Pick a template, set the date, and fill in client details. Your event workspace is live and ready to share in under 2 minutes.
Invite your client
Send one link. Your client lands in a branded portal - they see live progress, approve milestones, and pay online. No app download required.
Track, collect, deliver
EventPilot handles reminders, payment chasing, and status updates automatically. You focus entirely on making the event exceptional.
Average setup time: under 5 minutes - no IT department needed
Works with the tools you already use
EventPilot connects with 11+ platforms so your workflow doesn't change - it just gets automated.
Don't see your tool? Request an integration →
EventPilot is coming. Be first through the door.
Already trusted by 500+ event professionals. We are onboarding new businesses in waves - join the waitlist for early access, founding-member pricing, and direct input into the roadmap.
What our clients say
Hear what our clients are saying about their experience working with DeediX Technologies.
EventPilot has revolutionized how we manage events. What used to take days now takes hours. Our clients love the transparency and ease of communication.
The automated scheduling feature alone has saved us countless hours. Our team can now focus on creating memorable experiences instead of chasing paperwork.
Client collaboration has never been easier. EventPilot gives our clients real-time visibility into their event planning, which has dramatically improved satisfaction rates.
From payment processing to timeline management, everything is in one place. EventPilot is the all-in-one solution we have been waiting for.
EventPilot has revolutionized how we manage events. What used to take days now takes hours. Our clients love the transparency and ease of communication.
Build Your Custom SaaS Solution
Let's discuss how we can build a tailored SaaS platform for your business needs.